Leading solutons: Hands on. Fully coordinated.

We know your fleet is among your most valuable assets that's why we treat it as our own. We also know that fleet management is a difficult job. A fleet manager must determine what vehicle best fits the budget, from vehicle acquisition, maintenance, repair, compliance, policies, to disposal options and even driver safety while satisfying usage requirements.

At QEK, our skilled staff has managed over 2.5 million vehicles worldwide and, on average, our services result in a 15 to 25 percent reduction in inventory levels contributing to a 20 to 40 percent reduction in operating costs for our clients. Our exceptional customer service has been a huge success in maintaining client relationships over the years.

We manage your assets from inventory planning through final disposal. In addition, we generate value with our profound understanding of the unique automotive OEM requirements.

Out-of-Service

We understand the importance of your vehicles being in service quickly. Our processes ensure you do not spend any more time or money than needed with out-of-service vehicles, so that your expenses do not continue to increase when your fleet budgets remain the same:

• Schedule logistics for removal of the asset
• Initiate physical inspection and damage estimates
• Conduct asset content audit
• Decommission asset, remove company up-fitted equipment
• Perform campaigns, repairs and retrofits
• Vehicle reconditioning assets to optimize resale values
• Gather asset documentation in preparation of sale/disposal
• Monitor trends and report opportunities for improvement
• Reduce days to sale
• Transport to auction/remarketers

Re-Purposing for Cross Utilization

We put your fleet to productive use making sure every vehicle is on the road. If a vehicle within your fleet becomes available, we minimize the time of transfer. If the vehicle is no longer needed, we coordinate the proper disposal of it and keep your asset list as light as possible. Our focus:

• Process departmental notification of asset retirement
• Perform asset evaluation
• Age
• Condition
• Mileage
• Residual value
• Review current departmental asset procurement requests
• Determine appropriateness of recycling an asset
• Determine best method for sale/disposal if applicable
• Obtain requesting departments acceptance of recycled asset
• Arrange asset inspection and reconditioning
• Reallocate asset and update financial systems

In-Service

Fleet managers have a lot to keep up with as it relates to in-service vehicles. The QEK team makes the in-service period an easy process and a win for your company. You will not find a more comprehensive array of in-service offerings:

• Logistics requirements
• Manage asset assignment and pool operations
• Administration of traffic and toll violations
• Preventative maintenance and repairs
• Administration of driver safety programs
• Motor Vehicle Record (MVR) checks and ongoing monitoring
• Accident, theft and damage claims administration
• Administration of campaigns, recalls, retrofits and reconditioning
• Mechanical servicing programs
• Fuel management on-site above and underground
• Door to door white glove delivery

Registration

The registration of vehicles can be a difficult process without knowledgeable employees and efficient processes. QEK has more than 25 years of experience in this area. In fact, QEK provides on-site Department of Motor Vehicle services to our clients. Our offerings include:

• Preparation and payment for taxes to government agencies
• Clearing customs and establishing bonds if required
• Obtaining EPA or Federal Emissions Certification
• Scheduling asset with insurance carrier
• Obtain required pre and post requisities
• Examination and/or certification by regulatory agencies
• Obtaining intrastate and/or interstate over the road certifications
• License and register asset to use on public roads
• Administration of license plate renewals (both transport and manufacturer plates)

Receiving/In-Service Prep

Our receiving and preparation process is designed with you in mind. We process and inspect every vehicle so you do not have to. Our process includes:

• Receipt of the asset directly from manufacturer or upfitter
• Arrange payment for acquired asset
• Detailed inspection of asset and equipment
• Process transportation damage and/or warranty claims
• Schedule and perform asset prep and required up-fits
• Obtain safety certification
• DOT inspection if required
• Build asset file and update appropriate financial systems
• Schedule exchange or delivery of asset with business unit

Ordering and Tracking

Avoiding delays and ensuring that proper vehicles are ordered depends on a well administered system. By maintaining this information in one location, you are able to access data securely for easy analysis of industry trends and lead time data allowing management to operate more efficiently by having complete visibility of assets at all times. We offer services based on the unique needs of our clients in many areas:

• Administration of order specifications
• Budget process and approval
• Manage availability and compatibility of order content
• Determine "ship-to" or "ship-thru" up-fitter requirements
• Identify manufacturer fleet discounts and special incentives
• Contact manufacturer to obtain estimated build time
• Review all final order details with requesting business units
• Obtain necessary approval(s) and submit order
• Track orders from submission through delivery

Inventory/Asset Planning

We design asset management programs that are right for each client. Our innovative, custom designed solutions save our clients millions of dollars. We provide countless services in the area of inventory/asset planning, such as:

• Capital and expense budget planning
• Analysis of the benefits of lease, rental and ownership
• Review environmental, regulatory and tax concerns
• Consult with business units to plan for optimal asset utilization
• Identify appropriate assets for business use
• Procurement based on total lifecycle costs
• Fleet and equipment standardization
• Fleet right-sizing based on optimization and utilization
• Provide visiability into fleet costs

Disposal and Remarketing

Vehicle disposal and remarketing at lease-end is one of the most important aspects of our fleet management program. We facilitate the vehicle disposal process to ensure you receive optimum value with the least amount of risk. We cover areas including:

• Asset evaluation for return on investment options
• Recommendation of disposal method to maximize return on net assets
• Administration of sale or disposal documentation (including title)
• Vehicle recycling
• Vehicle reconditioning
• Process asset for disposal and negotiate sale, regardless of method
• Dealer
• Auction
• Wholesale
• Employee Purchase Program
• Donation
• Scrap (identify parts to retain when applicable)
• Parts dismantling and sale
• Logistics coordination and parts recovery
• Storage
• Funds collection and sale documentation
• Relieve inventory accounts of asset and update financial systems
• Buyback programs

On-Site Services

QEK employees become an extension of our client's team, often located at our clients' facilities. We provide hands-on management and administration while enhancing your professional brand image. Our on-site model is based on your needs in these areas:

• Personnel training
• License, registration and title administration
• Ability to act as a third party branch of the Department of Motor Vehicles
• Inventory management
• Vehicle file administration
• Accident, theft or violation administration
• Vehicle specifications and ordering
• Fleet program budgeting
• Logistics coordination
• Customer satisfaction process and surveying
• Fueling programs
• Vehicle assignments and exchanges
• Sales, use and property taxation requirements
• Environmental regulations
• State and federal safety regulations
• Indirect procurement of vehicle services
• Vehicle rental and lease administration

Click here for additional information about QEK and how our suite of services can help you.